Privacy Policy

1. About GK Energy Limited

GK Energy Limited is a company incorporated under the laws of India and is engaged in providing renewable energy solutions, including engineering, procurement and commissioning (“EPC”) services relating to solar-powered agricultural water pump systems and other solar energy solutions.

For the purposes of applicable data protection laws, GK Energy may act as the entity responsible for determining the purposes and means of processing personal data collected through the Website.

Company details:

GK Energy Limited
Registered Office: Office No. 1901, Tower A, Gokhale Business Bay, Plot No. A6 A7, Sr. No. 20/2, Paschimnagri, Kothrud, Pune, Maharashtra – 411038, India
CIN: L74900PN2008PLC132926
Telephone: +91 20 2426 8111
General Email: info@gkenergy.in
Investor Relations Email: investors@gkenergy.in
Website: www.gkenergy.in

2. Scope of This Privacy Policy

This Privacy Policy applies to personal data collected through or in connection with:

• the Website;
• enquiry and contact forms;
• investor and shareholder-related enquiries;
• requests for information about our products, services or projects;
• communications submitted through the Website;
• recruitment or career-related applications, where available;
• newsletters, announcements or other communications, where applicable;
• cookies and similar technologies used on the Website; and
• other online interactions with GK Energy that expressly refer to this Privacy Policy.

This Privacy Policy does not necessarily apply to websites, applications, platforms or services operated by third parties, even where links to those services are available on our Website.

3. Personal Data We May Collect

Depending on how you interact with us, we may collect the following categories of personal data.

3.1 Information You Provide Directly

When you contact us, submit an enquiry or otherwise communicate with us, we may collect information such as:

• full name;
• email address;
• telephone or mobile number;
• company or organisation name;
• postal address;
• location or city;
• details of your enquiry or request;
• information provided in correspondence with us; and
• any other information that you voluntarily provide.

Our Website currently includes enquiry forms requesting information such as name, telephone number and email address.

3.2 Investor and Shareholder Information

Where you contact us in relation to investor or shareholder matters, we may process information necessary to respond to your enquiry or fulfil our legal, regulatory or corporate obligations.

This may include:

• name;
• contact details;
• shareholder or investor reference information;
• details of securities or holdings where voluntarily provided or necessary for the enquiry;
• correspondence and supporting documents; and
• information required to address investor grievances or regulatory matters.

Investor-related matters may also be handled through our Registrar and Transfer Agent or other authorised service providers where appropriate.

3.3 Technical and Usage Information

When you visit the Website, certain technical information may be collected automatically, including:

• IP address;
• browser type and version;
• device type;
• operating system;
• approximate geographic location derived from technical information;
• date and time of access;
• pages visited;
• referring website or source;
• session information;
• Website interaction information; and
• information relating to errors or technical performance.

This information may be collected through server logs, cookies, analytics tools and similar technologies.

4. Cookies and Similar Technologies

The Website may use cookies and similar technologies to enable essential functionality, improve Website performance, understand how visitors use the Website and, where applicable, provide analytics or other functionality.

Cookies may include:

Essential Cookies

These may be necessary for the operation, security and functionality of the Website.

Analytics and Performance Cookies

Where used, these technologies may help us understand how visitors interact with the Website, including information such as pages visited, approximate visit duration and general Website usage patterns.

Functional Cookies

These may remember preferences or settings to improve your experience.

Third-Party Cookies

Certain third-party services integrated into the Website may place their own cookies or similar technologies.

Where required by applicable law, we will seek the appropriate consent before placing or using non-essential cookies.

You may also be able to control cookies through your browser settings. Disabling certain cookies may affect some Website functionality.

5. How We Use Personal Data

We may process personal data for the following purposes:

• responding to enquiries and requests;
• providing information about our products and services;
• communicating with you;
• handling investor and shareholder enquiries;
• addressing complaints and grievances;
• providing customer or stakeholder support;
• processing applications or submissions made through the Website;
• improving the Website, services and user experience;
• monitoring Website performance and security;
• preventing fraud, misuse, unauthorised access and other unlawful activity;
• maintaining records;
• complying with applicable legal and regulatory obligations;
• meeting corporate governance, securities-market and reporting obligations;
• establishing, exercising or defending legal claims; and
• other purposes that are communicated to you at the time the information is collected or otherwise permitted by applicable law.

We will seek to process only the personal data reasonably necessary for the relevant purpose.

6. Legal Basis for Processing

Depending on the circumstances and applicable law, GK Energy may process personal data:

• with your consent;
• where processing is necessary to respond to a request or provide a service requested by you;
• where processing is necessary for compliance with a legal or regulatory obligation;
• where processing is necessary for legitimate and lawful business purposes, to the extent permitted by applicable law;
• for the establishment, exercise or defence of legal claims; or
• where otherwise permitted or required under applicable law.

Where processing is based on consent, you may withdraw your consent in accordance with applicable law. Withdrawal of consent will not affect the lawfulness of processing carried out before withdrawal.

7. Information We Do Not Intentionally Collect

We do not generally seek to collect sensitive or highly personal information through the Website unless it is specifically required for a legitimate purpose and is collected in accordance with applicable law. You should not submit passwords, financial account credentials, payment-card details, government identification documents or other highly sensitive information through a general enquiry form unless we specifically request such information through an appropriate and secure channel.

8. Sharing and Disclosure of Personal Data

We may disclose or provide access to personal data where reasonably necessary for the purposes described in this Privacy Policy. Recipients may include:

• our employees, officers and authorised representatives;
• group companies and affiliates, where applicable;
• technology and Website service providers;
• hosting and infrastructure providers;
• Website maintenance and development providers;
• analytics and performance service providers;
• communication and email service providers;
• cybersecurity and information-security providers;
• professional advisers, auditors and consultants;
• legal advisers;
• regulators and governmental authorities;
• stock exchanges and securities-market institutions, where required;
• our Registrar and Transfer Agent;
• other parties involved in investor or shareholder administration; and
• other third parties where disclosure is required or permitted by applicable law.

Where appropriate, we seek to require service providers and other recipients handling personal data on our behalf to maintain appropriate confidentiality and security measures.

9. Investor and Registrar & Transfer Agent Information

Investor and shareholder-related services may involve authorised third parties, including our Registrar and Transfer Agent. GK Energy’s current website identifies MUFG Intime India Private Limited as its Registrar and Transfer Agent and provides investor-related contact details. Where your enquiry concerns shareholding, securities, dividends, transfers, dematerialisation, investor grievances or related matters, information may need to be shared with or processed by the relevant authorised intermediary to enable the matter to be addressed.

10. Data Retention

We retain personal data only for as long as reasonably necessary to fulfil the purposes for which it was collected, including:

• responding to enquiries;
• maintaining appropriate business and communication records;
• fulfilling contractual or operational requirements;
• complying with legal, regulatory, accounting and corporate-governance obligations;
• resolving disputes;
• enforcing agreements; and
• establishing, exercising or defending legal claims.

The specific retention period may vary depending on the type of information and the purpose for which it is processed. Where personal data is no longer required and there is no legal or legitimate reason to retain it, we will take reasonable steps to delete, anonymise or otherwise dispose of it in accordance with applicable law and our retention practices.

11. Data Security

We take reasonable technical and organisational measures designed to protect personal data against unauthorised access, alteration, disclosure, loss, misuse or destruction. Depending on the nature of the information and the risks involved, these measures may include:

• access controls;
• authentication and authorisation mechanisms;
• secure hosting and infrastructure;
• encryption or other appropriate security measures;
• monitoring and logging;
• security updates and vulnerability management;
• backup and recovery measures; and
• controls governing access to personal data by authorised personnel and service providers.

However, no electronic transmission, storage system or Website can be guaranteed to be completely secure. You should therefore exercise appropriate care when submitting information online.

12. Third-Party Websites and Services

The Website may contain links to third-party websites, platforms, social-media services, investor services, stock exchanges, service providers or other external resources. These third parties operate under their own privacy policies and terms. GK Energy is not responsible for the privacy practices, security or content of third-party websites or services. We encourage you to review the privacy policy of any third-party website before providing personal data.

13. External Content and Embedded Services

The Website may use or display content, documents, media, maps, analytics, social-media functionality, market information or other services supplied by third parties. Such services may process certain technical information, including IP addresses, device information or usage information, depending on how they are implemented. Where required, we will provide appropriate information or obtain consent for such processing.

14. Stock Price and Market Data

The Website may display information relating to GK Energy’s securities, including stock price, market movement, exchange information or other investor-related information. Such information may be obtained from stock exchanges, authorised data providers or other third-party sources. Market information may be delayed, subject to availability or affected by technical or third-party limitations. The display of market information on the Website is for informational purposes and should not be interpreted as investment advice, a recommendation to buy or sell securities, or a solicitation to undertake any investment transaction.

15. Your Rights

Subject to applicable law, you may have rights relating to your personal data, including the right to:

• obtain information about the processing of your personal data;
• request access to personal data held about you;
• request correction or updating of inaccurate or incomplete personal data;
• request deletion or erasure of personal data where permitted by applicable law;
• withdraw consent where processing is based on consent;
• request information regarding the manner in which your personal data is processed;
• raise a grievance regarding our processing of your personal data; and
• exercise any other rights available to you under applicable data-protection law.

Certain rights may be subject to legal, regulatory, contractual or other applicable limitations.

16. How to Exercise Your Rights or Raise a Privacy Concern

If you wish to exercise a privacy-related right, withdraw consent, request correction or deletion, or raise a concern regarding the processing of your personal data, you may contact us using the details below. GK Energy Limited Office No. 1901, Tower A, Gokhale Business Bay, Plot No. A6 A7, Sr. No. 20/2, Paschimnagri, Kothrud, Pune, Maharashtra – 411038, India Email: info@gkenergy.in Telephone: +91 20 2426 8111 For investor-specific matters: Email: investors@gkenergy.in We may need to verify your identity and request additional information before acting on certain requests, in order to protect your personal data and prevent unauthorised requests.

17. Grievance Redressal

GK Energy has designated personnel responsible for handling relevant compliance and grievance matters. For privacy-related concerns, you may initially contact us using: Email: info@gkenergy.in Telephone: +91 20 2426 8111 For investor and shareholder grievances, the Company’s website identifies the Company Secretary and Compliance Officer / Grievance Redressal Officer as the relevant contact, with investor enquiries directed to investors@gkenergy.in. We will endeavour to review and respond to privacy-related complaints and requests within the timeframe prescribed by applicable law.

18. Children’s Privacy

The Website is not specifically directed towards children. We do not knowingly seek to collect personal data from children except where such collection is permitted by applicable law and appropriate consent or authorisation has been obtained. If you believe that a child has provided personal data to us without the necessary consent or authorisation, please contact us so that we can take appropriate steps.

19. International Data Transfers

Certain service providers used by GK Energy may process or store information outside India. Where personal data is transferred, accessed or processed outside India, GK Energy will take reasonable steps to ensure that such processing is carried out in accordance with applicable law and appropriate contractual, technical and organisational safeguards. Cross-border processing may also be subject to restrictions or requirements imposed by applicable Indian law or regulatory authorities.

20. Changes to This Privacy Policy

We may update or modify this Privacy Policy from time to time to reflect:

• changes to our Website or services;
• changes in technology;
• changes in our data-processing practices;
• changes in applicable laws or regulations; or
• changes required by regulatory authorities.

The updated version will be published on this Website with a revised “Last Updated” date. You are encouraged to periodically review this Privacy Policy.

21. Applicable Law

This Privacy Policy shall be governed by and interpreted in accordance with the laws of India, to the extent applicable. Nothing in this Privacy Policy is intended to limit any rights or protections available to individuals under applicable data-protection, consumer-protection or other applicable laws.

22. Contact Us

For questions, requests or concerns relating to this Privacy Policy or the processing of your personal data, please contact: GK Energy Limited Office No. 1901, Tower A, Gokhale Business Bay, Plot No. A6 A7, Sr. No. 20/2, Paschimnagri, Kothrud, Pune, Maharashtra – 411038, India Telephone: +91 20 2426 8111 General enquiries: info@gkenergy.in Investor relations: investors@gkenergy.in Website: www.gkenergy.in